Meade Farm is committed to respecting and protecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights as a client.
It is the intention of this privacy statement to explain to you the information practices of Meade Farm in relation to the information we collect about you.
For the purposes of the GDPR the data controller is:
Contact details of Meade Farm are Lobinstown, Navan, County Meath, Ireland C15 HY42
Phone: +353 (0)46 905 3198 email: email@example.com
When we refer to ‘we’ it is Meade Farm
Please read this Statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
Who are we?
Meade Farm are one of Ireland’s leading growers, packers and distributors of fresh produce to the retail and foodservice/catering sectors. We provide the full range of fresh produce to retailers nationwide as we as a prepared food line to the foodservice, catering and retail market.
Our Data Protection Officer / GDPR Owner and data protection representatives can be contacted directly here:
046 905 3198
Purpose for processing your data:
The Contact Us section of our website allows you to send us a message, ask a question or sign up for our events. It asks you for your name and email address.
This information (your name, email and message) is stored in our fully secure database for no longer than 15 days.
During that 15 day period, we will respond to your query
After we have responded this information is deleted from our database held by our webhost and it is deleted off our email system at Meade Farm.
If you have contacted us in relation to an event sign up, we will keep the information until such a time as the event is over and your information is no longer needed.
If you specifically ask that we retain your information for marketing purposes or in order to fulfill a request you might have, we will do so only until that request has been fulfilled, at which time the information will then be deleted from our email system.
Why are we processing your data? Our legal basis
In order for us to provide you with answers to your queries and messages via our website, Meade Farm need to collect personal data to respond to you.
Our reason (lawful reason) for processing your data under the GDPR is:
Contractual -Meade Farm needs to process your data as this is necessary in relation to responding to your messages.
In any event, Meade Farm are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
How will Meade Farm use the personal data it collects about me?
Meade Farm will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.
Special categories of personal data
If we collect any special categories of personal data (e.g. health, religious beliefs, racial, ethnic origin – financial information is not classified as special categories of personal data) – we will ensure the below:
we will obtain your explicit consent
Who are sharing your data with?
We may pass your personal data on to third-party service providers contracted to Meade Farm in the course of dealing with you, such as our website service provider. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide on your behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Meade Farm Privacy Statement procedures.
If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your explicit consent, unless we are legally required to do otherwise.
The third parties that we pass your personal data to are:
our website service provider hosts the database which channels your messages to our email system
We have issued all our third party processors with a Data Processor checklist asking them GDPR specific questions
If we transfer personal data to a third party or outside the EU we as the data controller will ensure the recipient (processor or another controller) has provided the appropriate safeguards and on condition that enforceable data subject rights and effective legal remedies for you the data subject are available.
Data subject rights:
Meade Farm facilitate you, our clients, rights in line with our data protection policy and the subject access request procedure. This is available on request.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
Right of access: you have the right to request a copy of the information that we hold about you.
Right of rectification: you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten: in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing: where certain conditions apply to have a right to restrict the processing.
Right of portability: you have the right to have the data we hold about you transferred to another organisation.
Right to object: you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling: you also have the right to be subject to the legal effects of automated processing or profiling.
Right to judicial review: in the event that Meade Farm refuses your request under rights of access, we will provide you with a reason as to why.
All of the above requests will be forwarded on should there be a third party involved as we have indicated in the processing of your personal data.
Additional information we are providing you with to ensure we are transparent and fair with our processing
Retention of your personal data
Data will not be held for longer than is necessary for the purpose(s) for which they were obtained. Meade Farm will process personal data in accordance with our retention schedule. This retention schedule has been governed by our internal governance.
In the event that you wish to make a complaint about how your personal data is being processed by Meade Farm or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Meade Farm data protection representatives Data Protection Officer / GDPR Owner
Failure to provide further information
If we are collecting your data for a contract (e.g. insurance policy) and you cannot provide this data the consequences of this could mean the contract cannot be completed or details are incorrect.
If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information prior to processing this data.
If we have received your personal data from another source we will endeavour to share with you:
one month of obtaining the personal data, in accordance with the specific circumstances of the processing;
at the first instance of communicating in circumstances where the personal data is used to communicate with the data subject;
when personal data is first disclosed in circumstances where the personal data is disclosed to another recipient.
Your privacy is important to us. If you have any queries, questions or comments regarding this Statement, please do not hesitate to contact us at firstname.lastname@example.org